Workspace people

The People section of your workspace is where you manage all users associated with it.

Access is permission-based:

• View memberships allows a role to see the Members and Guests tabs. The default Commenter, Editor, and Owner roles all include it.
• Manage memberships allows a role to invite members, change member roles, and manage guest access and pending invitations.
• Delete memberships shows the Remove action for members and guests. Removing them from the People section also requires Manage memberships.

Owners have all three permissions. Team workspaces can also grant them through custom roles.

Depending on your permissions, the section contains up to three tabs: Members, Guests, and Invitations.

Members tab

The Members tab displays a table of all current workspace members, sorted by their join date.

The Members tab has the following columns:

• User: Displays each member's name and email address.
• Last active: Displays when the member last opened a project, or Never.
• Role: Displays their current role in the workspace. Users with Manage memberships can change it from this column when the membership is eligible for a role change.

At the right side of each eligible row, a three-dot (•••) menu allows a user with Delete memberships to remove a member. On your own row, the action is Leave instead of Remove, regardless of your role and permissions.

At the top right, the Add Member button allows users with Manage memberships to invite new people and assign them available roles.

Guests tab

The Guests tab lists all guests who have been invited to specific projects within the workspace.

✅ Reminder: Guests are users with access limited to specific projects. They are not workspace members.

This tab has the following columns:

• User: Displays each guest's name and email address.
• Last active: Displays when the guest last opened a project, or Never.
• Access: Displays how many projects the guest can access. Click it to see those projects.
• Billable: Indicates whether the guest counts toward your workspace billing. Guest editors are billable; commenters are not.

At the right side of each row, the available actions depend on your membership permissions. Users with Manage memberships or Delete memberships, respectively, can:

• See and edit a guest's access to the workspace projects.
• Remove the guest from the workspace.

ℹ️ Note: To add guests, a user with Manage memberships must invite them from within the project they should have access to.

Invitations tab

The Invitations tab is available to users with Manage memberships and shows pending invitations to join the workspace as members. Accepted invitations move to Members; declined or cancelled invitations are not listed here.

• The User column shows the invitee's email address.
• The Status column shows Pending, or Expired when a pending invitation has passed its expiry date.
• The Role column shows the role the invitee has been assigned.
• The final column provides options to Resend or Cancel the invitation.

This tab also includes an Add Member button for sending new invitations with predefined roles.

Add members

To add a user to a workspace, you must invite them and they must accept the invitation.

Send invitations

To send an invitation:

1. Go to the workspace's People section.
2. Click Add Member.
3. Enter the user's email address.
4. Select a role from the dropdown menu.
5. Review the seat and billing information shown in the dialog:
   • If a paid seat is already available, Arcweave shows how many seats remain.
   • If a new seat is required in a yearly workspace, eligible users can choose Pay Yearly or Pay Monthly under Billing cycle. See Choose billing for an additional seat.
   • Users with Manage billing or Manage workspace permission can review the next renewal date and amount, applicable discounts, and the estimated Due today amount for the selected cycle.
6. Click Invite.

Until it gets accepted, the invitation will appear in the Invitations tab of the workspace's People section.

ℹ️ Sending an invitation does not create a charge. If an additional paid seat is needed when the invitation is accepted, Arcweave applies a prorated charge for the remainder of its billing period. The Due today estimate can change depending on the acceptance date.

✅ Basic workspaces can have an unlimited number of members and guests for free, but they remain subject to Basic project, item, export, and asset limits.

Choose billing for an additional seat

When inviting a member to a yearly Pro or Team workspace, you can choose Pay Yearly or Pay Monthly for the additional seat. Pay Yearly is selected initially. The choice appears only when no unused paid seats remain and you have Manage billing or Manage workspace permission, in addition to Manage memberships permission to send the invitation.

The options show the price per month per editor. The Order summary updates to show the selected cycle's next renewal, applicable discounts, and estimated Due today amount. Yearly seats are billed yearly even though the option displays their equivalent monthly price.

The selected cycle is saved with the invitation and applied when it is accepted, if a new paid seat is still needed. Existing seats keep their billing cycles, so monthly and yearly seats can coexist in the same workspace.

If an unused paid seat is available, the new member uses it without adding a seat or choosing a billing cycle. Invitations sent without a billing-cycle selection, including guest-editor invitations, add a monthly seat when a new seat is needed. See yearly workspace billing for renewal details and examples.

Pending invitations

To manage pending invitations:

1. Open the Invitations tab under People.
2. Click the ••• menu next to the invite.
3. Choose Resend invite or Cancel invite.

ℹ️ To change a pending invitee's role, cancel the invitation and send a new one with the desired role.

Change member Roles

To change a member's role, follow the next steps:

1. Go to the People section of your workspace.
2. Use the Role dropdown next to the member's name.
3. Select the new role.

ℹ️ A workspace must always have at least one Owner. If you are the only Owner, you must assign another before changing your own role.

You need Manage memberships permission to change another member's role.

Remove members

To remove a member:

1. Go to the People section.
2. Go to the Members tab.
3. Click the three-dot (•••) menu next to their name and select Remove.
4. Click Remove to confirm.

The user will be removed from the workspace. Their seat remains available for another member to be added, until the end of its billing cycle.

Projects that the removed member owns and the API keys they created are transferred to the workspace's longest-standing remaining Owner.

You need Delete memberships and Manage memberships permissions to remove another member.

Leave a workspace

To leave a workspace yourself:

1. Go to People > Members.
2. Open the three-dot (•••) menu on your own row.
3. Select Leave and confirm.

You immediately lose access to the workspace. If you are the workspace's only Owner, you must assign another Owner before leaving.

Add guests

Workspace guests are users invited to specific projects and their access is limited to those. They are not workspace members, so they cannot be invited from the People section of a workspace.

To add guests, a user with Manage memberships must invite them from within a specific project.

Remove guests

To remove a guest from the workspace:

1. Go to the People section.
2. Go to the Guests tab.
3. Click the three-dot (•••) menu next to their name and select Remove.
4. Click Remove to confirm. This removes the guest from all of the workspace's projects.

The user will be removed from the workspace. Their seat remains available for another member or guest to be added, until the end of its billing cycle.

You need Delete memberships and Manage memberships permissions to remove another guest from the People section. Guests can remove themselves from an individual project by selecting Leave for their own entry in that project's Share dialog.

Edit guest access

To edit a guest's access to the workspace projects:

1. Go to the People section.
2. Go to the Guests tab.
3. Click the three-dot (•••) menu next to their name and select See access.
4. Edit the user's access to any project.