Workspace plans

Arcweave accounts are free. An Arcweave account can be associated with any number and combination of workspaces.

Workspace comparison

A workspace can be one of the following types:

• Basic: Free workspace with content and feature limitations.
• Pro: Removes most limitations and increases the upload size limit.
• Team: Unlocks all features and further increases the upload size limit.

Feature comparison table

The 3 workspace types have important differences in project limits, item capacity, and billing behavior, as shown in the table below.

Feature	Basic	Pro	Team
Number of members:	✅ Unlimited	✅ Unlimited	✅ Unlimited
Project limits:	⚠️ Up to 3 projects	✅ Unlimited	✅ Unlimited
Item limits (per project):	⚠️ Up to 200 items	✅ Unlimited	✅ Unlimited
Assets upload limit (per file):	5 MB	100 MB	400 MB
Assets upload limit (per project):	50 MB	1 GB	10 GB
History access:	❌ Not available	❌ Not available	✅ Available
Localization:	❌ Not available	❌ Not available	✅ Available
REST API:	❌ Not available	❌ Not available	✅ Available
Custom roles:	❌ Not available	❌ Not available	✅ Available
Duplicate projects:	❌ Not available	✅ Available	✅ Available
Hide watermark in embeds:	❌ Not available	✅ Available	✅ Available
AI credits (per month):	25 / workspace	100 / seat	300 / seat

These differences are designed to help individuals and teams scale their use of Arcweave, from lightweight solo work to complex multi-member collaboration, without sacrificing flexibility or continuity.

Additional information

Along with the table above, consider the following information:

• Unlimited members: In Basic workspaces, members and guests can be added at no cost. In Pro and Team workspaces, adding or removing members and guests affects billing.
• Project limits: If a Pro or Team workspace is downgraded to Basic, it keeps all existing projects, but cannot add new ones if the limit is exceeded.
• Item limits:
  • The 200-item per project limit in Basic workspaces applies only to elements, jumpers, branches, components (not component folders), and comment threads (not replies).
  • Your projects can include an unlimited number of connections, notes, assets, and variables.
  • When downgrading to Basic, existing projects keep all their items, but cannot grow beyond 200 counted items.
• Export limits:
  • Basic workspaces can export JSON, CSV, game engine JSON, and small or medium JPG/PNG images.
  • Pro workspaces also unlock XLSX, PDF, Markdown, large image exports, backup export, and project import from backups.
  • Team workspaces include all Pro exports.
• Embed watermark: Pro and Team workspaces can disable the Arcweave watermark in embedded Play Mode. Basic workspaces always show it.
• AI tools: All workspace plans include AI tools, but the monthly AI credit allowance depends on the workspace plan.
• AI credits:
  • Basic workspaces receive 25 credits per month for the whole workspace.
  • Pro workspaces receive 100 credits per seat per month.
  • Team workspaces receive 300 credits per seat per month.
  • Credits reset every month. You can track usage from the Billing section.
  • If you change plan during the current month, Arcweave recalculates the workspace's effective monthly AI limit immediately. Credits already used still count, so the remaining credits become the new limit minus the credits already used.
  • Example: A 3-seat Pro workspace has 300 monthly AI credits. If it has already used 40 credits and then upgrades to 3-seat Team, its effective monthly limit becomes 900 credits, so 860 credits remain for the rest of that month.

ℹ️ For a complete feature comparison, visit the Pricing page on Arcweave's website.

Seats

In Basic workspaces, you can add any number of members or guests for free.

In Pro and Team workspaces, workspace members and guest editors are billable. Each billable user occupies a seat.

Seats are slots that billable users occupy and they determine your subscription cost. Adding a billable user occupies an available paid seat or adds a new one; removing a user frees a seat.

✅ A freed seat remains active until its billing period ends.

ℹ️ For details on adding and removing seats and how this affects your billing, see Change number of seats, below.

Billing calculation

Each Pro or Team workspace is billed independently, based on:

• Selected plan (Pro / Team)
• Billing cycle (monthly / yearly)
• Number of billable seats (members + guest editors)

This page includes detailed instructions and billing examples on plan upgrades, downgrades, prorated charges, and seat management, to help you understand how your subscription costs are calculated.

Upgrade workspace plan

ℹ️ Selecting a plan in the upgrade modal requires the Manage billing permission, which the default Owner role includes. See Workspace roles.

Upgrade Basic

A Basic workspace suits early exploration and limited projects. As the size and complexity of your work increases, upgrading to Pro or Team removes content limitations and unlocks additional workflow features.

To upgrade your Basic workspace to Pro or Team, follow the steps below:

1. Review existing seats

Before upgrading, review your current members and guest editors.

• Remove users who should not remain on the workspace.
• Decide whether additional collaborators must be invited before upgrading.

⚠️ You will be billed for all billable roles (members + guest editors) immediately after upgrading, regardless of how active those users are.

ℹ️ If you choose a yearly plan, seats included at checkout are billed yearly. After the upgrade, removing a billable user leaves their paid seat open until its renewal date, so another billable user can occupy it without adding a seat. When inviting a member who needs an additional paid seat, eligible users can choose monthly or yearly billing. See Yearly-billed workspaces for details.

To make seat changes before upgrading, close the Upgrade modal and follow the instructions to invite or remove users:

2. Open the upgrade modal

You can upgrade a Basic workspace from two locations:

a. From the upgrade prompt: Located at the bottom left corner of your workspace environment. (Exit any open project first.)

Click Upgrade to open the upgrade modal.

b. From the Settings section: Go to your workspace Settings > Change plan and press Change, to open the upgrade modal.

3. Choose Pro or Team

Select Upgrade to Pro or Upgrade to Team based on feature needs and team size.

✅ Need help selecting a plan? Contact us.

4. Choose billing cycle

Choose Monthly or Yearly as the workspace's billing cycle.

• Existing billable seats follow the workspace billing cycle.
• Seats added later are prorated until the next renewal of their monthly or yearly billing cycle.

5. Enter payment details

Provide payment information and (optionally) business details for invoicing.

6. Confirm upgrade

Press Upgrade workspace to complete the upgrade.

After upgrading

The new plan takes effect immediately. Your card is charged and your workspace upgrades to Pro or Team.

Upgrade Pro to Team

To upgrade a Pro workspace to Team:

1. Open the upgrade modal.
2. Select Upgrade to Team.
3. Choose Pay Monthly or Pay Yearly under Billing cycle. The Order summary displays the prorated cost for the remainder of the billing cycle.
4. Click Change plan. Your card is charged instantly and access to Team-only features begins immediately.

Change number of seats

Seats determine how many users hold billable roles at the same time.

Add seats

A new seat is added to a workspace when you do one of the following:

• Add a workspace member in the workspace's People section. See: People > Add members

• Add a project editor to a project. See: Roles > Invite guests

✅ Project commenters can be added for free and do not occupy seats.

Monthly-billed workspaces

When adding new seats in monthly-billed workspaces, consider the following:

• New seats are prorated for the remainder of the current billing cycle.
• From the next billing date onward, the seat appears in the regular monthly invoice, aligned with the workspace's billing cycle.

✅ See an example of adding a seat to a monthly-billed workspace under Examples, below.

Yearly-billed workspaces

When adding new seats in yearly-billed workspaces, consider the following:

• If a paid seat is open because its previous user was removed before its renewal date, the new billable user occupies it without adding a seat.
• When inviting a workspace member and no unused paid seats remain, users with Manage memberships and either Manage billing or Manage workspace permission can choose Pay Yearly or Pay Monthly. Pay Yearly is selected initially.
• The invitation dialog shows pricing, applicable discounts, renewal details, and the estimated charge for the selected cycle. The choice is saved with the invitation and applied when it is accepted, if an additional seat is still needed.
• Pay Yearly adds the seat to the yearly subscription at the yearly seat rate. Its first charge is prorated until the next yearly renewal, then it is included in the regular yearly invoice.
• Pay Monthly adds the seat at the monthly seat rate. Its first charge is prorated until the next monthly renewal, then it is included in the regular monthly invoice. Existing yearly seats keep their yearly billing cycle.
• Invitations without a billing-cycle selection, including guest-editor invitations, add a monthly seat when a new seat is required.
• Users with Manage billing permission can later convert one or more monthly seats to yearly billing.

✅ See an example of adding a seat to a yearly-billed workspace under Examples, below.

Remove seats

Seats are billable slots that workspace members or billable guests occupy.

• To remove a seat, you must remove the user occupying it (a workspace member or a project editor).
• Removing a user frees their seat, but the seat itself remains active until its billing period ends.
• During this time, you may invite another user to occupy the same seat.
• If left unfilled, a seat expires at the next renewal date.

To remove users:

• Remove workspace members: See People > Remove members
• Remove project editors: See Roles > Remove guests

✅ See examples of removing a seat from a monthly and a yearly plan under Examples, below.

Downgrade workspace plan

Downgrade Team to Pro

To downgrade a Team workspace to Pro:

1. Go to Settings > Change plan and press Change.
2. Select Go to Pro.
3. Select a monthly or yearly billing cycle. Review the Order summary, including prorated charges and credits and any amount due today.
4. Click Change plan. The new plan takes effect immediately, and any amount due is charged when you confirm.

If your billing cycle and seats stay unchanged, unused Team time is credited against the remaining Pro time. Changing billing cycles can produce an immediate charge: for example, switching from Team Monthly to Pro Yearly starts a yearly subscription, with the unused Team time credited against its cost.

ℹ️ Any credit remaining after the change is saved in your workspace's billing balance and applied to future invoices.

✅ See examples of downgrading Team to Pro under Examples, below.

Downgrade to Basic

To cancel a workspace's Pro or Team subscription, you need to downgrade it to Basic.

To downgrade a Pro or Team workspace to Basic:

1. Go to Settings > Change plan and click Change.
2. On the Basic plan, click Downgrade.
3. In the Cancel Plan dialog, review what changes when the plan ends, then click Cancel plan.
4. Select at least one reason for leaving and click Downgrade.

Your paid plan remains active and you continue enjoying its benefits until the end of the current billing period.

Until then, Settings > Change plan shows the date your plan ends and a Resume subscription button that keeps your current plan instead.

⚠️ If you have a yearly plan, the subscription remains active until the end of the yearly cycle. During this time, you continue getting billed on any associated monthly seat subscriptions.

Proration

Proration is the way Arcweave adjusts charges when:

• You add seats to a Pro or Team plan.
• You upgrade or downgrade between Pro and Team plans.

For such cases, Arcweave calculates a partial cost or credit based on the exact number of days left in the current billing period. This ensures you pay only for the portion of the service you actually use.

For example, if you add a new seat halfway through a monthly cycle, you're billed for just half of that seat's price for the current month.

Similarly, upgrading or downgrading between Pro and Team credits the unused time on your current plan against the cost of the new plan. If you also change billing cycles, the new billing period can make an amount payable immediately, even when downgrading to Pro. Review the Order summary before confirming.

In yearly workspaces, an additional seat's first charge is prorated until the next renewal of its selected monthly or yearly cycle. The charge occurs when the invitation is accepted, so the amount may differ from the estimate shown when sending the invitation. See Yearly-billed workspaces.

Examples

Upgrade Basic to Pro

Let's say you have a Basic workspace with the following seats:

• 1 member
• 1 guest editor
• several guest commenters (who are non-billable)

ℹ️ Members and guest editors count as one seat each.

Pro Monthly

A Pro workspace seat costs $18.00 / month when charged monthly. This is how billing will be calculated for a Pro Monthly plan:

Workspace Seats	Amount
2 @ $18.00 / month	$36.00
Months:	x 1
Invoice Total:	$36.00

Therefore, on the day of the upgrade, and on the same day of every month after that, you will be charged and invoiced for $36.00.

Pro Yearly

A Pro workspace seat costs $15.00 / month when charged yearly. This is how billing will be calculated for a Pro Yearly plan:

Workspace Seats	Amount
2 @ $15.00 / month	$30.00
Months:	x 12
Invoice Total:	$360.00

On the day of purchase, you will be charged and invoiced for $360.00.

Upgrade Basic to Team

Let's now say you have a Basic workspace with the same number of seats as in the previous example:

• 1 member
• 1 guest editor
• several guest commenters (who are non-billable)

Team Monthly

A Team workspace seat costs $30.00 / month when charged monthly. This is how billing will be calculated for a Team Monthly plan:

Workspace Seats	Amount
2 @ $30.00 / month	$60.00
Months:	x 1
Invoice Total:	$60.00

On the day of purchase, and on the same day of every month after that, you will be charged and invoiced for $60.00.

Team Yearly

A Team workspace seat costs $25.00 / month when charged yearly. This is how billing will be calculated for a Team Yearly plan:

Workspace Seats	Amount
2 @ $25.00	$50.00
Months:	x 12
Invoice Total:	$600.00

On the day of purchase, you will be charged and invoiced for $600.00.

Upgrade Pro to Team

Similarly to the previous examples, let's say you have a Pro workspace with 2 billable seats. When upgrading it to Team, Arcweave will prorate the cost of your invoice as described below.

Upgrade Pro Monthly to Team Monthly

Five days after your subscription's start, you decide that you need REST API access to read and write project data, plus custom workspace roles, so you switch to Team.

First, you need to calculate the cost of both Pro Monthly and Team Monthly, for your workspace's number of seats. As seen in the previous examples, for 2 seats, you pay $36.00 for Pro Monthly, while the Team Monthly costs $60.00.

You have already consumed 5 days of your Pro subscription. Immediately after the upgrade and until the end of your monthly subscription, you will enjoy 25 days of Team subscription.

Therefore, on the day of your plan switch, you will be charged the cost of 25 days of Team Monthly (which will immediately be available to use) minus the 25 days of Pro Monthly (which you will not be using):

Workspace Seats	Amount
25 days x Team Monthly ($60.00) / 30	$50.00
- 25 x Pro Monthly ($36.00) / 30	- $30.00
Invoice Total:	$20.00

After the current month, on the day of your subscription's renewal, your Team Monthly subscription will renew normally, with a charge of $60.00.

Upgrade Pro Yearly to Team Yearly

Five months after your subscription's start, you decide that you need REST API access to read and write project data, plus custom workspace roles, so you switch to Team.

First, you need to calculate the cost of both Pro Yearly and Team Yearly, for your workspace's number of seats. As seen in the previous examples, for 2 seats, you pay $360.00 for Pro Yearly, while the Team Yearly costs $600.00.

You have already consumed 5 months of your Pro subscription. Immediately after the upgrade and until the end of your Yearly subscription, you will enjoy 7 months of Team subscription.

Therefore, on the day of your plan switch, you will be charged the cost of 7 months of Team Yearly (which will immediately be available to use) minus the 7 months of Pro Yearly (which you will not be using):

Workspace Seats	Amount
7 months x Team Yearly ($600.00) / 12	$350.00
- 7 months x Pro Yearly ($360.00) / 12	- $210.00
Invoice Total:	$140.00

After the 7 months, on the day of your subscription's renewal, your Team Yearly subscription will renew normally, with a charge of $600.00.

Add seats (Monthly plan)

Let's now say you have a Pro Monthly workspace with 2 seats and some days after your subscription's last invoice date, you decide to add 1 more workspace editor, so you invite them to your workspace.

ℹ️ Members and guest editors count as one seat each, while guest commenters are non-billable.

When the new user accepts the invite (let's say this happens 11 days after the workspace's regular billing date), a new invoice gets issued, with the new seat prorated as follows:

• Proration period: 19 days
  Out of the 30 days of the monthly subscription, 11 days have passed as usual and 19 days will pass including the new seat.
• Proration amount per seat: $11.40
  We get the daily cost of the $18-per-month-seat and multiply it by 19 days:
  19 * 18 / 30 = 11.40

When your Pro Monthly subscription gets renewed on its regular day, the extra seat will be incorporated into your regular invoice. You will then be paying:

Workspace Seats	Amount
3 @ $18.00 / month	$54 / month

Add seats (Yearly plan)

Let's say you have a Pro Yearly workspace with 2 occupied seats renewing on January 5th. On July 14, you decide to add 1 more workspace editor, so you invite them to your workspace.

ℹ️ Members and guest editors count as one seat each, while guest commenters are non-billable.

Because both paid seats are occupied, a user with the required permissions can choose the new member's billing cycle in the invitation dialog:

Choice	First charge when the invitation is accepted	Regular renewals at standard Pro rates
Pay Yearly	The new seat is prorated for the remaining time until January 5th.	Three yearly seats at $180 each: $540 per year.
Pay Monthly	The new seat is prorated until the next monthly renewal date.	The original two seats remain $360 per year, plus $18 per month for the new seat.

Review the Order summary before sending the invitation for applicable discounts, the renewal date, and the estimated initial charge. Sending the invitation does not charge the workspace; the amount is calculated when the user accepts and a new seat is added.

If you choose monthly billing, you can later use Billing > Monthly Seats > Switch to yearly with Manage billing permission. The conversion dialog shows the prorated amount due today and the resulting monthly and yearly renewal totals before you confirm.

Remove seats (Monthly plan)

A workspace renews on the 5th of every month. The owner removes an editor on the 18th.

The empty seat remains available until the 5th of the next month. Inviting another member or guest editor before that date, will fill the existing seat.

⚠️ Available seats that do not get occupied by new members get removed at the end of their billing cycle (the 5th of the next month, in this example).

Remove seats (Yearly plan)

When seats are removed from a Yearly plan:

• If the seat is billed monthly:
  The seat gets removed first, before the yearly seats. These are typically seats added after the subscription's initial date that have not been converted to yearly billing. When empty, they remain available until the end of their monthly cycle.
• If the seat is billed yearly:
  The seat remains available until the end of the workspace's Yearly billing cycle.

Downgrade Team to Pro

Suppose you have 2 seats on Team Monthly at $60 per month and change plans halfway through a 30-day billing cycle. The unused Team time is worth $30. At standard prices, before taxes or discounts:

• Team Monthly to Pro Monthly: The remaining half-month of Pro costs $18. After applying the $30 credit, $12 remains as credit toward future invoices.
• Team Monthly to Pro Yearly: A year of Pro for two seats costs $360. After applying the $30 credit, $330 is due immediately.

Your actual charge or credit depends on the change date, billing cycle, seats, discounts, taxes, and existing billing balance. Review the Order summary before clicking Change plan.